Compliance board
The Compliance board is the Compliance tab of Projects (/projects?tab=compliance). The older
address /compliance-board redirects there. It opens for anyone who reviews reports
(review_xrf_reports): the Compliance reviewer and the admin. For a Compliance reviewer, the
Projects item in the sidebar opens straight on it. Search also lists it as Compliance board.
The rule is "Compliance prepares, the admin sends". Compliance checks the reports, corrects the data and signs the project off. An admin then shares the documents with the client and files them with HPD.
The board covers every open project in Docs & QA or Billing, plus any project whose next step belongs to Compliance. It shows at most 120 of them: Docs & QA first, then the soonest correct-by. When more are in scope, a line above the board says "Showing 120 of N projects", and the rest are in the Projects hub. Four tiles count To review, Needs correction, Ready to file and Overdue (past the correct-by). Click a tile to show only that column. You can search by address, client or order number, and filter by order family (lead hazard, turnover, records, LL31, no order) or by status.
Your tasks
Each job moves through four columns, left to right:
| Column | When a project is here |
|---|---|
| To review | Field work is done. The reports and readings need checking, then a sign-off |
| Needs correction | A data problem is open (see below). This comes first: nothing is filed until it is fixed |
| Ready to file | Signed off, with no documents added since the sign-off. Waiting for an admin to send and file it |
| Filed / Sent | Filed and moved to Billing |
Each card shows the address and order numbers, its next action, how long it has waited ("Stalled" after 10 days) and the countdown to the correct-by. Click a card to open the project's details.
Documents needed vs on file
This matrix has one row per filing: each HPD form a project files, the same filings its File tab shows. An apartment with an open 616 decided as a cure and an overdue 616 has two rows, one for the CERT-H and one for the AF-5. Contests are one row per contested order. Rows are grouped by order family. The family filter shows only that family's filings.
Each column is a document a filing can need: the XRF report and affidavit, the inspector's EPA certificate on the work date, the paint-chip and dust-wipe labs, the abatement supervisor and sampler affidavits, the chain of custody (needed whenever the filing carries a lab result) and the cover form (CERT, CONTEST, AF-5…). Each cell reads ✓ on file, ✗ missing, ⚠ needs a look (a draft, an affidavit not yet notarized, a licence that had expired on the work date) or — not needed.
What a filing needs comes from the project's plan, the one the project page reads:
- each violation's decision on the project's Proposal & scope tab, while that decision is still allowed (a cure only until the correct-by passes, a contest or postponement saved in time);
- violations not decided yet, or whose decision is no longer allowed, share a row that reads Needs decision (or Decide again) and needs no documents until they are decided;
- with no lead order, the documents the project's services produce.
Violations that are closed or with HPD (a certification on file that HPD is reviewing) have no row. Your firm's changes in Settings → Document requirements apply on top of the rulebook. The row says "firm changes" when they change a filing.
Who receives what
For each finished document, this panel lists who must receive it (the owner to sign, the notary, the client, HPD's Lead or Audit Unit, DOHMH) and where it stands. The HPD unit follows the filing that needs the document: a building project's records certification goes to the Audit Unit even beside a hazard filing. Every state is read from the document itself: signed, notarized, shared with the client, filed.
- Compliance gets Sign off. It opens the project's Review tab, where the sign-off is recorded with a snapshot of the facts.
- An admin (with
manage_documents) gets Share N with the client. You confirm first, and the documents then appear in the client's portal. The admin also gets File with HPD, which opens the project's Documents tab and its filing package. A note warns when Compliance has not signed the project off yet.
The app has no live connection to HPD or DOHMH. Their column only shows whether the document is filed.
Data problems to fix
These problems would get a filing rejected. Compliance corrects them itself; nothing goes back to the inspector:
- readings the XRF audit flagged (until a newer report version answers them);
- a licence that had expired on the work date;
- a clearance done by the same person who did the abatement;
- a clearance dated before the abatement ended;
- no apartment on a hazard or turnover order;
- violations whose route has not been decided, or whose saved decision is no longer allowed.
Fix opens the record where each one is corrected. A problem leaves the list once that record is corrected.
Details
The side panel for a project, full screen on a phone, shows:
- its violations and filing deadline;
- its filings: for each, the route, your firm's changes to it, and every document needed and where it stands, with the optional ones listed;
- the people on the visits, and whether each one's licence was valid on the work date;
- its data problems;
- its sign-offs, noting when documents changed since the last one;
- the recorded changes on its visits.
Open project and Sign off (or Review tab) sit at the bottom.